Last Updated: May 7th 2025

Who we are

Our website address is: http://rubikonn.com. Rubikonn FZCO [“we”, “us”, “our”] is committed to protecting your privacy. This policy outlines how we collect, use, and safeguard your personal information.

What Personal Data We Collect and Why We Collect It

Contact Form Submissions: When you contact us via our contact form, we collect the information you provide (typically name, email address, company name [Optional], and your message) in order to respond to your inquiry. The legal basis for this processing is typically your consent and our legitimate interest in responding to communications.

Business Health Check Form Submissions: When you use our Business Health Check tool, we collect the contact information and business data you provide (including name, email, company details, industry, region, financial ranges, qualitative assessments, and challenge identification). We use this data to perform the initial analysis (assisted by our tools, including AI), generate the snapshot report, contact you with the results, and, with your consent, potentially discuss relevant services. The legal basis is your consent to receive the check and our legitimate interest in generating qualified leads for our consulting services.

Cookies: Our website uses cookies to enhance user experience and analyze site traffic.

  • Necessary Cookies: Standard WordPress cookies may be used for essential functions (e.g., for administrators logging in).
  • Analytics Cookies: We use tools like Google Analytics to understand how visitors interact with our website. These cookies collect information anonymously.

Embedded Content from Other Websites: Articles or pages on this site may include embedded content. Embedded content from other websites behaves as if you visited the other website directly. These websites may collect data about you, use cookies, embed third-party tracking, and monitor your interaction with that embedded content, especially if you have an account and are logged in to that website. Please review the privacy policies of these third-party services.

Who We Share Your Data With

We do not sell your personal data. We may share your data with trusted third-party service providers who assist us in operating our website and conducting our business, under strict confidentiality agreements. These may include:

  • Hosting Provider: GoDaddy.
  • Email Service Provider: Google for sending email communications (e.g., form notifications, report delivery).
  • Analytics Provider: Google Analytics – for website traffic analysis.
  • Form Plugin Service: Fluent Forms and Fluent CRM may process or temporarily store submission data depending on configuration.
  • Legal Obligations: We may disclose your information if required by law or in response to valid requests by public authorities.
  • Other Third Parties: Stripe – payment processor

How Long We Retain Your Data

Contact Form Submissions: We retain contact form submissions for one year, or as long as necessary to address the inquiry and for potential follow-up for customer service purposes, but we do not use the information submitted through them for marketing purposes unless specific consent is obtained.

Business Health Check Submissions: We retain the data submitted through the Health Check form for one year, or as long as needed for analysis, follow-up, and anonymized statistical purposes.

Analytics Data: Data collected by analytics services like Google Analytics is retained according to their policies; Typically 14-26 months.

You can request the erasure of your personal data as outlined on this page.

International Data Transfers

Your information, including personal data, may be transferred to — and maintained on — computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ. This may include transfers to our hosting providers, analytics providers, or other third-party services located, for example, in the United States or Europe. We take steps to ensure your data is treated securely and in accordance with this privacy policy.  

What Rights You Have Over Your Data

If you have submitted information through our forms, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we correct any inaccuracies or erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes. Please contact us using the details below to make such requests.  

How We Protect Your Data

We implement security measures to protect your personal information, including the use of SSL/TLS encryption for data transmission and secure hosting environments. However, no method of transmission over the Internet or electronic storage is 100% secure.

Our Contact Information

For any questions or concerns regarding your privacy, please contact us at:
[email protected]

Changes to This Privacy Policy

We may update this privacy policy from time to time. We will notify you of any changes by posting the new privacy policy on this page and updating the “Last Updated” date.